Invoicing, Payments & Refunds
Invoicing - Registered Student Organizations & GT Departments
GT affiliates will receive a finalized invoice for their event after the event concludes. The Event Services team generates and sends invoices bi-weekly and GT affiliates are responsible for submitting payment 30 days after the invoice is received.
Invoicing - External Clients
Events for external clients will not be confirmed until payment in full is received. If payment is not received two (2) weeks prior to the event, the event is cancelled and the external client forfeits the $150 deposit.
Payment Methods
Our Event Services team accepts payment in the form of Departmental Workday Tag Number, Credit Card, Business or Certified Check, and Money Order. We are not able to accept personal check.
To pay by a Departmental Worktag Number, please include the appropriate account information when making your reservation request in GT Events. Alternatively, you may send this information via email when the Event Services team sends the final invoice.
To pay by Credit Card, follow the instructions below:
- For events at the Student Center, Exhibition Hall, Offsite Equipment Rentals, or Activations navigate to this online payment site.
- For events at the Historic Academy of Medicine, navigate to this online payment site.
- Ensure the option "Pay an invoice" is selected and enter your invoice number (located on the attached invoice) and the last name of the contact person on your invoice and select "Search".
- If you are an external client pre-paying for an event, ensure the option "Make a deposit for a future event" is selected and enter your Reservation number under "Reservation ID" and the last name of the contact person on your reservation and select "Search".
- Once your invoice populates, select "Complete Payment" at the bottom of the screen and you will be redirected to the Georgia Tech epay website to complete payment. If you have any issues, please reach out to our team at EventServices@stucen.gatech.edu for assistance.
To pay by Business or Certified Check, or Money Order, you can either mail it to the address below or you may drop it off in person at the the Event Services Suite located on the 3rd fl. of the John Lewis Student Center and Stamps Commons (Suite #3142). Please include the invoice or reservation number on the check.
Georgia Tech Student and Campus Event Centers
Attn: Dynecia Clark
351 Ferst Dr. NW
Atlanta, GA 30332
Refunds
Payments in the form of credit cards or money orders shall be refunded, when applicable, within seven business days. Business and Certified check refund requests can take up to six weeks.
Academy of Medicine Equipment and Services
Space Rates
| Registered Student Organizations | Entire Building (Includes Outdoor Spaces) | Upper Level (Includes Front Lawn) | Lower Level (Includes Courtyard) | Exterior Front Lawn & Upper-Level Restrooms |
|---|---|---|---|---|
| Sunday-Thursday | ||||
| Flat Rate | Up to Six Hours | $2,000 | $1,250 | $750 | $250 |
| Hourly Rate | After Six Hours | $150 | $150 | $150 | $150 |
| Friday-Saturday | ||||
| Flat Rate | Up to Six Hours | $2,500 | $1,500 | $1,000 | $500 |
| Hourly Rate | After Six Hours | $200 | $200 | $200 | $200 |
| Overnight Storage | ||||
| Per Night, Any Day | $250 | $250 | $250 | $250 |
| GT Departments/Colleges | Entire Building (Includes outdoor spaces) | Upper Level (Includes Front Lawn) | Lower Level (Includes Courtyard) | Exterior Front Lawn & Upper-Level Restrooms |
|---|---|---|---|---|
| Sunday-Thursday | ||||
| Flat Rate | Up to Six Hours | $2,500 | $1,500 | $1,000 | $500 |
| Hourly Rate | After Six Hours | $200 | $200 | $200 | $200 |
| Friday-Saturday | ||||
| Flat Rate | Up to Six Hours | $3,000 | $1,750 | $1,250 | $750 |
| Hourly Rate | After Six Hours | $250 | $250 | $250 | $250 |
| Overnight Storage | ||||
| Per Night, Any Day | $300 | $300 | $300 | $300 |
| Standard Rate/Off-Campus Clients | Entire Building (Includes Outdoor Spaces) | Upper Level (Includes Front Lawn) | Lower Level (Includes Courtyard) | Exterior Front Lawn & Upper-Level Restrooms |
|---|---|---|---|---|
| Sunday-Thursday | ||||
| Flat Rate | Up to Six Hours | $3,500 | $2,000 | $1,500 | $1,000 |
| Hourly Rate | After Six Hours | $350 | $350 | $350 | $350 |
| Friday-Saturday | ||||
| Flat Rate | Up to Six Hours | $4,500 | $2,500 | $2,000 | $1,500 |
| Hourly Rate | After Six Hours | $400 | $400 | $400 | $400 |
| Overnight Storage | ||||
| Per Night, Any Day | $500 | $500 | $500 | $500 |
Non-Profit receive 25% off of the Standard Rate for Space Fees
GT Alumni receive 10% off the Standard Rate for Space Fees
| Film Production | Entire Building (Includes Outdoor Spaces) |
|---|---|
| Sunday - Thursday | |
| 12 Hours | $5,500 |
| 24 Hours | $8,500 |
| Friday - Saturday | |
| 12 Hours | $7,500 |
| 24 Hours | $10,000 |
Film production receives 50% discount on dates in which space is not being accessed, but is reserved for setup
Meeting Space Equipment
| Equipment | Registered Student Organizations | GT Departments | Off-Campus Organizations |
|---|---|---|---|
| Dry Erase Board (Includes markers and eraser) | No Charge | No Charge | No Charge |
| Aluminum Easel (5' tall, displays artwork 12" to 24" wide) | No Charge | $5 (No Charge for First Easel) | $15 |
| Flipchart (Includes 1 stand, 1 pack of flip-chart paper | $5 | $10 | $20 |
| Stanchions | No Charge | No Charge | No Charge |
| Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8' wide x 8' tall or 8' wide x 10' tall. | $15 | $20 | $30 |
| Standing Insert Signs | No Charge | No Charge | No Charge |
Audio Visual Equipment
| Equipment | Registered Student Organizations | GT Departments | Off-Campus Organizations |
|---|---|---|---|
| Projector/Sound System - Cottonwood, Sugarberry, Magnolia | $25 | $35 | $55 |
| Projector/Sound System - Theater | $55 | $65 | $150 |
| Portable Projector w/ Screen - Library, Parlor, Crystal Dining Room | $35 | $45 | $65 |
| Portable Podium | $20 | $40 | $60 |
| Passport Sound System & Wired Microphone | $20 | $40 | $60 |
| Portable Television | $10 | $25 | $50 |
| Confidence Monitor (screen that faces the presenter on stage in the Theater to display presentation) | $10 | $25 | $50 |
| Grand Piano (can only be utilized in the Rotunda) | $25 | $50 | $100 |
| Wired Microphone | No charge | No charge | No charge |
| Wireless Microphone (includes Lavalier) | $10 | $30 | $40 |
| Slide Advancer | $5 | $10 | $15 |
| Laptop (includes Slide Advancer) | $25 | $60 | $120 |
Furniture
| Equipment | Registered Student Organizations | GT Departments | Off-Campus Organizations |
|---|---|---|---|
| Chairs | No Charge | no charge | no charge |
| Table - 5 ft. Banquet Round Folding | No Charge | no charge | no charge |
| Table - High Boy | No Charge | no charge | no charge |
| Table - 5 ft. Laminate Rectangle | No Charge | no charge | no charge |
| Table - 6 ft. Rectangle Folding | No Charge | no charge | no charge |
| Table - Seminar Folding | No Charge | no charge | no charge |
| Dance Floor | $100 | $150 | $250 |
Staffing and Services
| Service | Registered Student Organizations | GT Departments | Off-Campus Organizations |
|---|---|---|---|
| Extended Building Hours (Outside of 7a - 11p) - Includes Operations and Events Assistant staff. Must be requested at least four weeks in advance and is subject to staffing availability. | $50/hour | $50/hour | $50/hour |
| Audiovisual Technician (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. | $20/hour | $25/hour | $30/hour |
| Dedicated Operations and Events Assistant Staff (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. | $20/hour | $25/hour | $30/hour |
| Dedicated Custodial Services (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. Charges may also incur for excessive cleaning post-event. | $20/hour | $25/hour | $30/hour |
| Reduced Setup Window. Applicable when the minimum setup time is reduced and/or when multiple setup changes are needed during an event. | $75/hour | $75/hour | $75/hour |
| Overnight Storage | $250 Per Day | $300 Per Day | $500 Per Day |
| Stage Removal - Midtown. The standard setup for the Midtown Ballroom includes a large stage. The stage removal fee will be applied if you would like to have the stage removed for event. | $60 | $75 | $90 |
| Room Reset Fee - Applicable when AV equipment is left damaged or improperly set in any space. | Starting at $50 | Starting at $50 | Starting at $50 |
Exhibition Hall Equipment and Services
Space Rates
| Space | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Midtown Combined | |||
| Flat Rate - First 3 Hours | $800 | $1,250 | $2,500 |
| Each Additional Hour | $100 | $200 | $300 |
| Midtown 1 | |||
| Flat Rate - First 3 Hours | $225 | $405 | $750 |
| Each Additional Hour | $75 | $135 | $250 |
| Midtown II | |||
| Flat Rate - First 3 Hours | $225 | $405 | $750 |
| Each Additional Hour | $75 | $135 | $250 |
| Midtown III | |||
| Flat Rate - First 3 Hours | $105 | $150 | $375 |
| Each Additional Hour | $35 | $50 | $125 |
| Midtown IV | |||
| Flat Rate - First 3 Hours | $105 | $150 | $375 |
| Each Additional Hour | $35 | $50 | $125 |
| Midtown V | |||
| Flat Rate - First 3 Hours | $105 | $150 | $375 |
| Each Additional Hour | $35 | $50 | $125 |
| Highlands | |||
| Flat Rate - First 3 Hours | $60 | $105 | $240 |
| Each Additional Hour | $20 | $35 | $80 |
| Buckhead | |||
| Flat Rate - First 3 Hours | $60 | $105 | $240 |
| Each Additional Hour | $20 | $35 | $80 |
| Home Park | |||
| Flat Rate - First 3 Hours | $90 | $135 | $270 |
| Each Additional Hour | $30 | $45 | $90 |
| Centennial | |||
| Flat Rate - First 3 Hours | $90 | $135 | $270 |
| Each Additional Hour | $30 | $45 | $90 |
| Old Fourth Ward | |||
| Flat Rate - First 3 Hours | $45 | $75 | $105 |
| Each Additional Hour | $15 | $25 | $35 |
| Sweet Auburn | |||
| Flat Rate - First 3 Hours | $60 | $105 | $240 |
| Each Additional Hour | $20 | $35 | $80 |
| Summer Hill | |||
| Flat Rate - First 3 Hours | $60 | $105 | $240 |
| Each Additional Hour | $20 | $35 | $80 |
| Little Five Points | |||
| Flat Rate - First 3 Hours | $45 | $75 | $105 |
| Each Additional Hour | $15 | $25 | $35 |
| Inman Park | |||
| Flat Rate - First 3 Hours | $45 | $75 | $105 |
| Each Additional Hour | $15 | $25 | $35 |
| Cabbagetown Boardroom | |||
| Flat Rate - First 3 Hours | $75 | $120 | $195 |
| Each Additional Hour | $25 | $40 | $65 |
| Kirkwood | |||
| Flat Rate - First 3 Hours | $90 | $135 | $270 |
| Each Additional Hour | $30 | $45 | $90 |
| Green Room | |||
| Per Day, Only Available with Midtown Reservations | $25 | $30 | $50 |
| Overnight Storage | |||
| Per Night, Any Space | $250 | $300 | $500 |
Meeting Space Equipment
| Equipment | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Dry Erase Board (Includes markers and eraser) | No Charge | No Charge | No Charge |
| Aluminum Easel (5' tall, displays artwork 12" to 24" wide) | No Charge | $5 (No Charge for First Easel) | $15 |
| Flipchart (Includes 1 stand, 1 pack of flip-chart paper | $5 | $10 | $20 |
| Stanchions | No Charge | No Charge | No Charge |
| Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8' wide x 8' tall or 8' wide x 10' tall. | $15 | $20 | $30 |
| Directional Arrow Signs | No Charge | No Charge | No Charge |
| Standing Insert Signs | No Charge | No Charge | No Charge |
| Suction Cup Sign Holder | No Charge | No Charge | No Charge |
Audio Visual Equipment
| Equipment | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Midtown Podium (Includes microphone) Note, the cost of the standard lectern in Midtown is included in the price of the projector/sound system. Additional cost is for adding a stage podium. | $20 | $40 | $60 |
| Audio Wedge Monitors | $25 | $50 | $100 |
| Built-In TV Display - Small Meeting Rooms | No Charge | $35 | $55 |
| Concert Sound System | $50 | $100 | $200 |
| DVD Player | No Charge | $5 | $10 |
| Confidence Monitor (screen that faces the presenter on stage in Midtown to display presentation) | $10 | $25 | $50 |
| Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs) | $30 | $50 | $70 |
| Microphones - Wireless | $10 | $30 | $40 |
| Microphones - Wireless (Lavalier) | $10 | $30 | $40 |
| Passport Sound - Mini (1 Channel Amplifier) | $10 | $20 | $30 |
| Passport Sound - Mobile System | $20 | $40 | $60 |
| Piano - Upright | No Charge | $25 | $75 |
| Piano - Grand - Available in Midtown only | $25 | $50 | $100 |
| Projector Sound System - Large Meeting Rooms | No Charge | $35 | $55 |
| Projector/Sound System - Midtown | No Charge | $65 | $150 |
| Presentation Slide Advancer/Laser Pointer (Wireless) | $5 | $10 | $15 |
Furniture
| Equipment | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Chair - Basic Meeting Room | No Charge | No charge | No charge |
| Table - 5 ft. Banquet Round Folding | No Charge | No charge | No charge |
| Table - High Boy | No Charge | No charge | No charge |
| Table - 5 ft. Laminate Rectangle | No Charge | No charge | No charge |
| Table - 6 ft. Rectangle Folding | No Charge | No charge | No charge |
| Table - Seminar Folding | No Charge | No charge | No charge |
| Stage Furniture (Includes up to 4 wingback chairs and 1 side table that can be utilized on the Midtown stage for fireside chats and town halls) | No Charge | $25 | $50 |
Staffing and Services
| Service | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Extended Building Hours (Outside of 7a - 11p) - Includes Operations and Events Assistant staff. Must be requested at least four weeks in advance and is subject to staffing availability. | $50/hour | $50/hour | $50/hour |
| Audiovisual Technician (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. | $20/hour | $25/hour | $30/hour |
| Dedicated Operations and Events Assistant Staff (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. | $20/hour | $25/hour | $30/hour |
| Dedicated Custodial Services (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. Charges may also incur for excessive cleaning post-event. | $20/hour | $25/hour | $30/hour |
| Reduced Setup Window. Applicable when the minimum setup time is reduced and/or when multiple setup changes are needed during an event. | $75/hour | $75/hour | $75/hour |
| Overnight Storage | $250 Per Day | $300 Per Day | $500 Per Day |
| Stage Removal - Midtown. The standard setup for the Midtown Ballroom includes a large stage. The stage removal fee will be applied if you would like to have the stage removed for event. | $60 | $75 | $90 |
| Room Reset Fee - Applicable when furniture in Cabbagetown Boardroom is not returned to the standard layout or AV equipment is left damaged or improperly set in any space. | Starting at $50 | Starting at $50 | Starting at $50 |
Student Center Equipment and Services
Space Rates
| Space | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Walter G. Ehmer Theater | |||
| Flat Rate - First 3 Hours | $300 | $400 | $800 |
| Each Additional Hour | $50 | $75 | $110 |
| Cypress Theater | |||
| Flat Rate - First 3 Hours | $150 | $200 | $400 |
| Each Additional Hour | $40 | $60 | $100 |
| Krog Boardroom | |||
| Flat Rate - First 3 Hours | $45 | $75 | $105 |
| Each Additional Hour | $15 | $25 | $35 |
| Castleberry | |||
| Flat Rate - First 3 Hours | $45 | $75 | $105 |
| Each Additional Hour | $15 | $25 | $35 |
| Juniper Boardroom | |||
| Flat Rate - First 3 Hours | $45 | $75 | $105 |
| Each Additional Hour | $15 | $25 | $35 |
| Denning Boardroom | |||
| Flat Rate - First 3 Hours | $75 | $120 | $195 |
| Each Additional Hour | $25 | $40 | $65 |
| Techwood | |||
| Flat Rate - First 3 Hours | $60 | $105 | $240 |
| Each Additional Hour | $20 | $35 | $80 |
| Piedmont | |||
| Flat Rate - First 3 Hours | $60 | $105 | $240 |
| Each Additional Hour | $20 | $35 | $80 |
| Peachtree | |||
| Flat Rate - First 3 Hours | $60 | $105 | $240 |
| Each Additional Hour | $20 | $35 | $80 |
| Rafael Bras Meeting Room | |||
| Flat Rate - First 3 Hours | $90 | $135 | $270 |
| Each Additional Hour | $30 | $45 | $90 |
| Overnight Storage | |||
| Per night, any space | $250 | $300 | $500 |
Meeting Space Equipment
| Equipment | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Dry Erase Board (Includes markers and eraser) | No Charge | No Charge | No Charge |
| Aluminum Easel (5' tall, displays artwork 12" to 24" wide) | No Charge | $5 (No Charge for First Easel) | $15 |
| Flipchart (Includes 1 stand, 1 pack of flip-chart paper | $5 | $10 | $20 |
| Stanchions | No Charge | No Charge | No Charge |
| Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8' wide x 8' tall or 8' wide x 10' tall. | $15 | $20 | $30 |
| Directional Arrow Signs | No Charge | No Charge | No Charge |
| Standing Insert Signs | No Charge | No Charge | No Charge |
| Suction Cup Sign Holder | No Charge | No Charge | No Charge |
Audio Visual Equipment
| Equipment | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Walter G. Ehmer Theater Additional Podium (includes microphone) Note, 1 podium is included in the cost of the Projector Sound System; cost is for an additional podium. | $20 | $40 | $60 |
| Audio Wedge Monitors | $25 | $50 | $100 |
| Built-In TV Display - Boardrooms | No Charge | $35 | $55 |
| Concert Sound System | $50 | $100 | $200 |
| DVD Player | No Charge | $5 | $10 |
| Confidence Monitor (screen that faces the presenter on stage in Midtown to display presentation) | $10 | $25 | $50 |
| Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs) | $30 | $50 | $70 |
| Microphones - Wireless | $10 | $30 | $40 |
| Microphones - Wireless (Lavalier) | $10 | $30 | $40 |
| Passport Sound - Mini (1 Channel Amplifier) | $10 | $20 | $30 |
| Passport Sound - Mobile System | $20 | $40 | $60 |
| Piano - Upright | No Charge | $25 | $75 |
| Piano - Grand - Available in Walter G. Ehmer Theater only | $25 | $50 | $100 |
| Projector Sound System - Meeting Rooms | No Charge | $35 | $55 |
| Projector/Sound System - Walter G. Ehmer Theater or Cypress Theater | No Charge | $65 | $150 |
| Presentation Slide Advancer/Laser Pointer (Wireless) | $5 | $10 | $15 |
Furniture
| Equipment | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Chairs - Basic Meeting Room | No Charge | No charge | No charge |
| Table - 5 ft. Banquet Round Folding | No Charge | No charge | No charge |
| Table - High Boy | No Charge | No charge | No charge |
| Table - 5 ft. Laminate Rectangle | No Charge | No charge | No charge |
| Table - 6 ft. Rectangle Folding | No Charge | No charge | No charge |
| Table - Seminar Folding | No Charge | No charge | No charge |
| Stage Furniture - (Includes up to 4 wingback chairs and 2 side tables that can be utilized on the Walter G. Ehmer Theater stage for fireside chats/town halls). | No Charge | $25 | $50 |
Staffing and Services
| Service | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Extended Building Hours (Outside of 7a - 11p) - Includes Operations and Events Assistant staff. Must be requested at least four weeks in advance and is subject to staffing availability.. | $50/hour | $50/hour | $50/hour |
| Audiovisual Technician (Per Person) 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. | $20/hour | $25/hour | $30/hour |
| Dedicated Operations and Events Assistant Staff (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. | $20/hour | $25/hour | $30/hour |
| Dedicated Custodial Services (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. Charges may also incur for excessive cleaning post-event. | $20/hour | $25/hour | $30/hour |
| Reduced Setup Window. Applicable when the minimum setup time is reduced and/or when multiple setup changes are needed during an event. | $75/hour | $75/hour | $75/hour |
| Overnight Storage Fee | $250 Per Day | $300 Per Day | $500 Per Day |
| Room Reset Fee - Applicable when furniture in Krog Boardroom, Denning Boardroom, Juniper Boardroom, Piedmont, Peachtree, Techwood, Castleberry, Southern Company Multicultural Lounge, Graduate Student Lounge, or Beth Cabrera Reflection Space is not returned to the standard layout or AV equipment is left damaged or improperly set in any space. | Starting at $50 | Starting at $50 | Starting at $50 |